Meeting & Study Room Use

The Crete Public Library District offers several meeting and study rooms for public use. Please read our Meeting & Study Room Policy carefully, including the Group Eligibility and Meeting Room Fees sections, before requesting use of the rooms. The library does not provide set-up/take-down services or refreshments. Room users are responsible for setting the room up and leaving it in the condition in which they found it.

Meeting Room Use

To request use of a meeting room, please fill out an Application for Meeting Room Use. If you also need to use A/V equipment, please include the Request for A/V Equipment Use with Meetings Rooms form, as well. A/V equipment will only be available to those who submit the appropriate form ahead of time.

Return completed forms to the library in person or email them to sbonfiglio@cretelibrary.org. If fees are required, they must be paid before a reservation is confirmed.

Study Room Use

The Crete Public Library offers several study rooms for public use. Please view the Study Room Guidelines below:

· Available on a first-come, first-served basis. Staff will assign available rooms. Sign-in and ID may be required.
· Users must vacate rooms 15 minutes prior to closing.
· Available for up to 3 hours, based on room availability. Extensions may be granted, also based on availability.
· Users must be 12 or older or accompanied by an adult.
· If a user leaves a room for more than 10 minutes, their belongings will be removed.
· Covered beverages and light snacks are allowed. Users are responsible for clean-up.
· Rooms may be limited to use by Crete patrons only, and/or users may be limited to 3 sessions per week.
· The Audrey DeMuth Community Room may be used as a quiet study room for multiple parties. In this case, there is no talking, cellphone use, or other audio allowed.
· A/V equipment is not available for use by study groups.
· The library is not responsible for belongings left in rooms.

Rooms Available

Large Meeting Room*
Seating: Ability to arrange room auditorium-style or classroom-style. Max. occupancy: 90
A/V Equipment: Projector, DVD/Blu-ray player, wired microphone, and podium. Presenters are expected to bring their own laptop to use with the library’s projector system, which can accommodate VGA and HDMI connections.
Additional: Mini-kitchen with sink and refrigerator.

Audrey DeMuth Community Room**
Seating: Ability to arrange room auditorium-style or classroom-style. Max. occupancy: 45
A/V Equipment: Projector, DVD/Blu-ray player, and podium. Presenters are expected to bring their own laptop to use with the library’s projector system, which can accommodate VGA and HDMI connections.

Board Room (Small Meeting Room)
Seating: Conference table seating only. Max. occupancy: 14
A/V Equipment: None

Marian Engel Study Room
Seating: Table and chairs accommodate 6-8 people comfortably. Max. occupancy: 10
A/V Equipment: None

*Large Meeting Room is NOT available for study room use.
**Audrey DeMuth Community Room is only available as a quiet study room for multiple parties and may not be requested for study room use.

Group Eligibility

The meeting rooms are available for use by the following groups:

Type I
Library-related meetings and programs sponsored or co-sponsored by the library, including Friends of the Crete Public Library, the Crete Library Foundation, and library organizations such as RAILS, SWAN, ATLAS, ALA, and LACONI.

Type II
Predominately* library district residents. 501(c)(3) non-profit organizations, civic service organizations, governmental agencies or units, then social organizations such as church, homeowners, educational, scouts, baseball, and other clubs whose intent is not on making a profit. Also included are study groups, literacy tutoring, exam proctoring, and AARP tax assistance.

Type III
Other non-profits and commercial/profit-making groups located within the Crete Public Library District.

Type IV
Non-library district non-profit groups and commercial/profit-making groups.

*Predominately = 50% of participants are residents of the Crete Public Library District. The library reserves the right to request a membership roster.

Except for library or library-related groups, the meeting room may not be reserved for social gatherings such as receptions, showers, birthday parties, dances, etc., or for fundraising.

Fee Structure

Fee structures are based on group eligibility and room type. Fees must be paid in full before use of room. Groups that do not pay will not be allowed to use the room.

 Type IType IIType IIIType IV
Large RoomNo FeeNo Fee$20.00/hr.$40.00/hr.
Community RoomNo FeeNo Fee$15.00/hr.$30.00/hr.
Board RoomNo FeeNo Fee$10.00/hr.$20.00/hr.
Study RoomNo FeeNo Fee$10.00/hr.$20.00/hr.